Legals 7-14-10 (1)
MEETING MINUTES
Ebarb Water District #1
April 8, 2010
Ebarb Water District #1 held its regular monthly meeting on April 8, 2010 at 5:30 p.m. at their office on Hwy. 191. President P.M. Woods, called the meeting to order. Members present were P.M. Woods, Carmella McKee, Donald Garcie, Pete Nugent and Kenneth Wallace. Operator/Manager Jesse Sepulvado was also present.
Donald Garcie made a motion to approve the minutes of the March meeting. Kenneth Wallace seconded this motion. All were in favor.
Pete Nugent mad a motion to pay the monthly bills. Donald Garcie seconded this motion. All were in favor.
PRESIDENTS REPORT:
Mr. Woods reported to the Board that the new well project is coming together and that the well casing was put in today.
OPERATORS REPORT:
Jesse state that we need to conserve water or we will run out this summer. He suggested that we might run and ad in the local paper asking our customers to be conservative in using the water supply.
Jesse informed the Board that Stephanie Hay and Joannie Matthews would be attending school next week.
Jesse discussed the new policy about an impact fee that would be $250.00 for every tap. This is in addition to the $75.00 membership/transfer fee and $100.00 deposit.
Jesse reported to the Board that we are getting a number of new customers. We are sending out more bills now totaling more than they did last July.
Jesse said we had repaired 10 water leaks this month. Siloam Church had a leak which had been repaired several times already so he will be digging the entire section up and replacing the whole thing so there would be no more problems.
Jesse noted that the payroll had increased due to more employees and the rising cost of insurance. He said that maintenance and supply costs have remained about he same for the last couple of years. He added that our equipment is in excellent shape and we can be ready to go within minutes of notice.
OLD BUSINESS:
Mr. Tillman informed the Board that Taylor Dozer is not obligated to give us new equipment but to give us only the value of the equipment at the time the damage occurred.
Pete Nugent made a motion to accept settlement from Taylor Dozer. Ms. McKee seconded the motion. All were in favor.
Jesse said that the corrections have been made on the lease to Mr. Durr. The lease is for five years and can be terminated at any time with sixty days written notice. Payment will be made monthly beginning from October 2009.
Mr. Tillman stated that State Farm was ready to settle in the case of the Natchitoches wreck.
Mr. Wallace made a motion to except settlement form State Farm Insurance and Mr. Garcie seconded the motion. All were in favor.
Jesse stated that the new well should be pumping water by next week and the 3rd pump at SRA is currently being built.
NEW BUSINESS:
An ad looking for a meter reader was put in the news paper for applications to be submitted to the Ebarb Water Office. Someone will be hired for the position in 60 days according to Jesse Sepulvado Operator/Manager.
Joannie brought to the attention of the board that Ebarb Water has been experiencing many problems with the fax and printer and it needed repairs. The cost of repairing the machine would be more than was paid for it to begin with. She presented some information on a couple of other machines.
Pete Nugent made a motion to Joannie to get the new machine and a lease would be signed. Donald Garcie seconded the motion and all were in favor.
Pete Nugent made a motion to adjourn the meeting and the motion was seconded by Mr. Wallace. All were in favor. PUB. 7/14.
**********
MEETING MINUTES
Ebarb Water District #1
February 11, 2010
Ebarb Water District #1 held it’s regular monthly meeting on February 11, 2010, at 5:30 p.m. at their office on Hwy. 191.
President P.M. Woods, called the meeting to order. Members present were P.M. Woods, Carmella McKee, Donald Garcie, Pete Nugent, Operator/Manager Jesse Sepulvado, and guest Frank Davis. Kenneth Wallace was absent.
Carmella McKee made a motion to approve the minutes of Janurary’s meeting. Pete Nugent seconded this motion. All were in favor.
Pete Nugent made a motion to pay the monthly bills. Donald Garcie seconded this motion. All were in favor.
PRESIDENTS REPORT:
Mr. Woods reported to the Board hat the Grant Money was received. He stated that the Police Jury would pay the invoices once a month. He said that the did not get to make the trip to Washington D.C. due to the weather problems there.
OPERATORS REPORT:
Jesse reported to the Board that Preferred Tanks had inspected the tanks, took pictures, and made a video. The charge for this was $2,500.00 He reported to the Board that it would cost $61,000.00 to save the elevated tank and it would cost $79,773.0 to repair the two storage tanks. These tanks would be good for 10-15 years. Jesse stated that a new tank would cost from $350,000 to $400,000 and two storage tanks would cost $400,000 to $450,000. Mr. Nugent stated that the tanks were 7 years ago.
Jesse stated that the answering service bill had been around $65.00 a month, but during the freezing weather, the bill was $350,000, because we received so many calls. Jesse said our contract with Clients was up and it would not be renewed. Jesse said work would begin Monday, February 15 to repair water line on Walkerville Road. He said the road would be closed for a few hours, but the people living on the road would be notified. Jesse reported the site for the new well is leveled and ready for the drilling of the well to begin.
Pete Nugent made a motion to send Eddi and Kurt to a 26-hour training school in Bossier. Donald Garcie seconded this motion. All were in favor.
Pete Nugent made a motion to adjourn the meeting and Donald Garcie second the motion. All were in favor. PUB. 7/14.
**********
MEETING MINUTES
Ebarb Water District #1
March 11, 2010
Ebarb Water District #1 held it’s regular monthly meeting on March 11, 2010, at 5:30 p.m. at their office on Hwy. 191.
President P.M. Woods, called the meeting to order. Members present were P.M. Woods, Carmella McKee, Donald Garcie, Pete Nugent, and Kenneth Wallace. Operator/Manager Jesse Sepulvado was absent.
Pete Nugent made a motion to approve the minutes of February’s meeting. Kenneth Wallace seconded this motion. All were in favor.
Donald Garcie made a motion to pay the monthly bills. Pete Nugent seconded this motion. All were in favor.
PRESIDENTS REPORT:
Mr. Woods reported to the Board that plans for drilling the new well are moving forward and that the Police Jury is working very well with us on all the paper work.
OPERATORS REPORT:
The Operators Report was given by P.M. Woods in the absence of Jesse Sepulvado. Mr. Woods stated that we are doing all we can to prevent water shortage this summer. Mr. Woods said that Kurt and Eddi were in school for a week. Mr. Woods led the discussion on the Burkett-Brandon Subdivision and the discussion was tabled until the April meeting. Mr. Woods said that we would upgrade the storage tank to 100,000 gallons at the new well sight and the tank had been ordered. He also stated that the cut off date would be the 3rd of each month.
OLD BUSINESS:
Mr. Woods said that due to the absence of Tony Tillman discussions on Taylor Dozer, extended warranty on truck, and Meshell Loop would be tabled until April meeting. Mr. Woods reported that the new accountant would get started as soon as possible.
NEW BUSINESS:
A motion was made by Pete Nugent and seconded by Donald Garcie to set up a new account at Sabine State Bank for impact fees. All were in favor. Pete made a motion to send Joannie and Stephanie to water school. This motion was seconded by Donald Garcie. All were in favor.
Mr. Woods said Sandra would be transferred into the office and a new meter reader would be hired.
Pete Nugent made a motion to adjourn the meeting and Mr. Wallace second the motion. All were in favor. PUB. 7/14.
**********
MEETING MINUTES
SABINE RIVER AUTHORITY
STATE OF LOUISIANA
BOARD OF COMMISSIONERS
PENDLETON BRIDGE OFFICE
15091 TEXAS HIGHWAY
MANY, LA 71449
1:00PM THURSDAY, FEBRUARY 26TH, 2009
MEMBERS PRESENT: Mr. Larry Kelly, Chairman; Mr. Stephen Racca, Vice-Chairman; Mr. Ned Goodeaux, Secretary; Mr. Norman Arbuckle; Mr. C.A. Burgess; Mr. Robert Conyer; Mr. Daniel Cupit; Mr. Carlton Gibson; Mr. Therman Nash; Mr. Kermie Valentine; Mr. Stanley Vidrine; and Mr. Bobby Williams.
MEMBERS ABSENT: Mrs. Estella Scott
OTHERS PRESENT: Jim Pratt, Executive Director-SRA, Many, LA; Becky Anderson, Adm Asst 5-SRA, Many, LA; Mike Carr, Fac Maint Mgr 3-SRA, Many, LA; Carl Chance, IT –SRA, Many, LA; Kellie Ferguson, Proj Adm Mgr 4-SRA, Many, LA; Barton Rumsey, Deputy Director-SRA, Many, LA; Neil Thibodeaux, Eng Super-SRA, Many, LA.
There were eleven visitors.
Mr. Kelly called the meeting to order. Mr. Nash offered the Prayer and Mr. Kelly led the Pledge of Allegiance. The roll was called and it was noted that Mrs. Scott was absent. Mr. Kelly asked if there were any additions or deletions to the agenda. Hearing none, he asked for a motion to adopt the agenda as circulated. Mr. Conyer moved, seconded by Mr. Arbuckle to adopt the agenda as circulated. Motion carried.
Mr. Kelly asked if there any corrections to the minutes of January 29th, 2009 meeting. Hearing none, he asked for a motion to approve the minutes as circulated. Mr. Arbuckle moved, seconded by Mr. Valentine to approve the minutes of the January 29, 2009 meeting as circulated. Motion carried.
STAFF REPORTS: Item #1-TBPJO: Mr. Thibodeaux stated that the lake level was 168.80 He stated that the 5-year FERC physical inspection of the dam would be performed on March 25th and 26th. He continued that there had not been much generation during the month of February. He stated that the maintenance repairs had been completed ahead of the March 6th schedule. He stated that staff was still researching the best way and most cost effective to replace the spillway low flow bypass pipe. He stated that estimates range from $20,000 to $23,000. He continued that staff was still working on the SRA/LA Low Stream Buyout Program. He stated that the transformer bushing repairs were complete. Mr. Kelly stated that the other staff reports were circulated in the board packet and asked if there were any questions. Hearing none, he asked for a motion to approve the staff reports as presented and circulated. Mr. Vidrine moved, seconded by Mr. Arbuckle to approve the Staff reports as presented and circulated. Motion carried.
PUBLIC COMMENTS: None.
OLD BUSINESS: None.
NEW BUSINESS: Item #1-Approve ALH, No. 5 Bi-annual Audit ending June 30, 2008. Mrs. Ferguson stated that the audit report had been circulated within the Board meeting Packet. She stated at the time it was mailed, there had been a deficiency sited in the replacement reserve account. She continued that she had been contacted by Mr. Kelly, CPA who performed the audit and this account has been brought up-to-date. Mr. Williams moved, seconded by Mr. Conyer to accept the ALH, No. 5 bi-annual audit ending June 30, 2008 as presented. Motion carried.
Item #2-Approve Financial Report for January ’09: Mrs. Ferguson stated that total revenues for the month were $187,264.l9; expenditures were $513,882.58 with a loss of $326,617.89. Mr. Conyer moved, seconded by Mr. Arbuckle to approve the financial report for January 2009 as presented. Motion carried.
Item #-Toledo Bend Forest Scenic Byway Marketing through Hospitality Training & Videos Grant: Mr. Pratt stated that several years back, the Board had agreed to apply for this grant and SRA was awarded the grant in the amount of $20,800. He stated that the purpose of the program is to take our current work force in the surrounding areas, and teach them how to address questions of their customers/visitors to the area. He stated that the classes will be offered to all businesses in the parish and will be held at the Vo-Tech school or the Tourist Commission office. He stated that the Tourist & recreation Commission for the parish will be coordinating this program on behalf of the SRA. He stated that our match would be $4,160. He stated that SRA would pay the invoices upon presentation and then SRA would submit them for reimbursement. He stated that staff along with the Tourist Commission had found a consultant to develop the program and help with the classes. Mr. Conyer moved, seconded by Mr. Burgess to approve the Toledo Bend Forest Scenic Byway Marketing through Hospitality Training and Videos Grant in the amount of $4,160 and authorize the Executive Director to execute the necessary documents. Motion carried.
Item #4: Approve request for pipeline crossing by Louisiana Midstream Gas Services (2 requests): Mr. Chance stated that Louisiana Midstream Gas Services had submitted all of their information which was circulated in the packet for the requests. He stated that staff had reviewed the request and recommends that the Board approve the requests. A discussion was held concerning assessing administrative fees for these permit requests. Also during the discussion, the topic of insurance for each request that is made to make sure SRA is indemnified and have legal review the request documents at the expense of the company’s request. Mr. Chance stated that staff would look into the situation. Mr. Williams moved, seconded by Mr. Conyer to approve the two pipeline crossing requests by Louisiana Midstream Gas Services and authorize the Executive Director to execute necessary documents after legal has reviewed. Motion carried.
Item #5-Cajun Exploration, LP request: Mr. Chance stated that this company would be using “live” explosives within the reservoir. After the discussion, Mr. Williams moved, seconded by Mr. Conyer to approve the request by Cajun Exploration, LP once ORM and/or legal counsel review the requirements for insurance coverage, have the company pay the costs for the review and authorize the Executive Director to execute the documents. Motion carried.
Item #6: Ilios Resources, Inc. pipeline request: Mr. Chance stated that this was just for informational purposes. He stated that the company did not get the paperwork to staff in time for any action to be taken and this would most probably be placed on the March agenda.
COMMITTEE REPORTS: Item #1-Diversion Canal: Mr. Racca stated that the committee had met on February 26th prior to the Board meeting. He stated that Mr. Carr had made an update concerning the siphon relocation project which will be done at no cost to SRA. He stated that the committee approved the Budget for fiscal year ’08-’09 as well as the He stated that the committee approved having the motor at Pump Station #1 repaired for the cost of $105,000. Mr. Racca moved, seconded by Mr. Valentine to approve the report of the meeting and recommendations that the committee presented. Motion carried. Discussion was held concerning the committee’s authority and staff will do research and bring back to the Board.
Item #2-Development & Parks: Mr. Goodeaux stated that the committee had met on February 24th. He stated that staff gave an update on the overall projects that are completed and those pending. Mr. Goodeaux moved, seconded by Mr. Burgess to approve closing out Project #7A-500 (San Miguel Bathhouse) as complete and to re-allocate the remaining funds of $2,072.14 to Project 11-200 (Cypress Bend Seawall Repair). Motion carried. Mr. Goodeaux explained that the $2072.14 was not nearly enough to complete the project so the committee recommends taking $35,927.86 from the Revenue Reserve Account to bring the total cost of the project to $68,000. Mr. Arbuckle moved, seconded by Mr. Goodeaux to approve transferring funds from the Revenue Reserve Account in the amount of
$35,927.86 to Project 11-200 Cypress Bend Seawall Repair. Motion carried.
Item #3-Leaseback & Cutting/Marking: No meeting. Mr. Conyer stated that he would like to set the date of March 17th at 1:00pm for the next committee meeting. Mr. Pratt stated that staff would develop the agenda.
SPECIAL COMMITTEE REPORTS: Item #1-Finance & Personnel: No meeting. Item #2-Fishery & Lake Management: No meeting.
Item #3-Water Sales: Mr. Vidrine stated that the committee had met on February 24th. He stated that Mr. George Dauzat addressed the committee with his concerns about the selling water out-of-state and leaving Louisiana without enough water supplies for the future. Mr. Vidrine discussed the short tem water contract which would be renewable every 30 days. Mr. Vidrine moved, seconded by Mr. Burgess to approve a short-term water contract based on the current rate from the reservoir/river with provision for renewal every 30-days allowing resale of the water, and authorize the Executive Director to execute the necessary documents. Motion carried. Mr. Vidrine moved, seconded by Mr. Nash to approve a short-term water contract based on the current rate from the diversion canal with provisions for renewal every 30-days allowing resale of the water, and to authorize the Executive Director to execute the necessary documents. Motion carried. Mr. Arbuckle moved, seconded by Mr. Goodeaux to approve the report as presented. Motion carried.
EXECUTIVE DIRECTOR’S REPORT: Mr. Pratt stated that he did not have anything to add to his written report. Mr. Burgess moved, seconded by Mr. Valentine to accept the Executive Director’s report as circulated. Motion carried. Mr. Kelly stated that the next meeting would be Thursday, March 26, 2009 at the Pendleton Bridge Office, Many, LA With no further business to discuss, Mr. Valentine moved, seconded by Mr. Cupit to adjourn. Motion carried. Meeting adjourned at 2:09pm. PUB. 7/14.
**********
MEETING MINUTES
SABINE RIVER AUTHORITY
STATE OF LOUISIANA
BOARD OF COMMISSIONERS
PENDLETON BRIDGE OFFICE
15091 TEXAS HIGHWAY
MANY, LA
1:00PM THURSDAY, MAY 28TH, 2009
MEMBERS PRESENT: Mr. Larry Kelly, Chairman; Mr. Stephen Racca, Vice-Chairman; Mr. Ned Goodeaux, Secretary; Mr. Norman Arbuckle; Mr. C.A. Burgess; Mr. Robert Conyer; Mr. Daniel Cupit; Mr. Carlton Gibson; Mrs. Estella Scott; Mr. Kermie Valentine; Mr. Stanley Vidrine; and Mr. Bobby Williams.
MEMBERS ABSENT: Mr. Therman Nash
OTHERS PRESENT: Jim Pratt, Executive Director-SRA, Many, LA; Becky Anderson, Adm Asst 5-SRA, Many, LA; Mike Carr, Fac Maint Mgr 3-SRA, Many, LA; Carl Chance, IT Mgnt Consult-SRA, Many, LA; Kellie Ferguson, Adm Prog Dir3-SRA, Many, LA; Neal Thibodeaux, Eng 5-SRA, Many, LA. There were four visitors.
Mr. Kelly called the meeting to order. Mr. Pratt offered the Prayer and Mr. Kelly led the Pledge of Allegiance. The roll was called and it was noted that Mr. Nash was absent. A quorum was established.
Mr. Kelly asked if there were any additions or deletions to the agenda. Mr. Pratt stated that staff would like to request to add under Old Business, Item #1-Industrial Water Sales Contract-SRD. Mr. Williams moved, seconded by Mr. Goodeaux to amend the agenda to add under Old Business, Item #1-Industrial Water Sales Contract-SRD and to adopt the amended agenda. Motion carried unanimously.
Mr. Kelly stated that the minutes of the April 23rd, 2009 meeting had been circulated within the Board packet. He asked if there were any corrections. Hearing none, he asked for a motion to approve the minutes as circulated. Mr. Cupit moved, seconded by Mrs. Scott to approve the minutes of the April 23rd, 2009 meeting as circulated. Motion carried unanimously.
STAFF REPORTS: #1-TBPJO: Mr. Thibodeaux handed each member present a copy of the operating curve. He stated that the Lake Level was at 172’msl. He stated that the elbow repair work is still in progress. Mr. Pratt asked Mr. Carr to explain details of the drowning at Cypress Bend Park during Memorial Day weekend. Mr. Carr stated that on Friday, May 22nd a 35 year-old male was on a boating trip with his wife and several children when he and a younger child flipped off a tube that was being pulled behind the boat. He stated that the boat launch, the fishing pier, swimming/beach area as well as the playground area until Sunday morning when a decision was made to wait until the “body” surfaced. He continued that the body was recovered on Tuesday morning. Mr. Kelly stated that other staff reports had been circulated in the packet and he asked for a motion to approve all staff reports.
Mr. Racca moved, seconded by Mr. Burgess to accept all staff reports as circulated and presented. Motion carried.
PUBLIC COMMENTS: None.
OLD BUSINESS: Item #1-Industrial Water Sales Contract-SRD: Mr. Pratt stated that a final draft of the industrial water sales contract had been finalized by the SRA attorney. He stated that staff had worked very diligently for the past six months along with legal counsel to get all parties to agree to the terms of the contract. He stated that there were eleven (11) customers who have all come to terms with the new proposed contract which is for Twenty-five years (25) with a five-year renewable clause. After some discussion, Mr. Goodeaux moved, seconded by Mr. Valentine to table any action until a “special call” meeting could be held on Tuesday, June 2nd, 2009 at 10am. Motion carried unanimously.
NEW BUSINESS: Item #1- Approve Financial Report for April ’09: Mrs. Ferguson stated that the financials were circulated within the Board packet. She continued that revenues for SRA-Toledo Bend Division were $846,684.17; expenditures were $567,484.31 showing a profit of $279,199.86. She stated that the Diversion Canal report showed revenues in the amount of $160,463.38; expenditures of $120,680.32 with a profit of $39,783.06. She continued that the year-to-date revenue was $4,454,020.71 with expenditures of $5,456, 909.97 showing a loss of $1,002,889.26. Hearing no further discussion, Mr. Kelly asked for a motion to accept the Financial Report for April ’09 as circulated and presented. Mr. Cupit moved, seconded by Mrs. Scott to accept the Financial Report for April ’09 as circulated and presented. Motion carried unanimously.
Item #2-Adopt Resolution to State Civil Service Commission: Mr. Pratt stated that the State Civil Service Commission would be having a hearing to discuss “freezing all 4% merit increase for Fiscal year 2009-2010. He continued that staff had prepared a resolution requesting an exemption for all SRA employees. He stated that when funds were “tight” at SRA, all employees had to endure cutbacks to help SRA through the “crunch” during the drought. He continuing that the State did not offer any monetary help thus it is felt that since SRA is self-supporting through self-generated funds, that SRA employees should be exempted from the action to be taken by the State Civil Service Commission. He stated that a hearing would be held on Wednesday, June 3rd and he planned to be there and present the resolution if the Board so chooses to adopt one. Mr. Williams moved, seconded by Mr. Arbuckle to adopt the resolution requesting that SRA employees be exempted from any proposed action as the result of the State Civil Service Commission hearing held on June 3rd, 2009. Motion carried unanimously.
Item #3-Approve Commissioner Racca’s Expenses for the Louisiana State FFA Meeting: Mr. Pratt stated that Commissioner Racca has accepted an invitation to attend the LA State FFA Convention in Monroe on behalf of the Board to present scholarships to the winners of the Gulf Coast Restoration Speaking Contest. He stated that SRA sponsors small scholarships to the first, second, and third place winners in the contest. Mr. Arbuckle moved, seconded by Mr. Valentine to approve Commissioner Racca’s expenses to travel to the LA State FFA Convention in Monroe from June 2nd-5th on behalf of the SRA Board of Commissioners to present scholarships to the contest winners. Motion carried unanimously.
COMMITTEE REPORTS: Item #1-Diversion Canal. No meeting.
#2-Development & Parks: No meeting.
#3-Leaseback & Cutting/Marking: Mr. Conyer stated that the committee had met on May 20th, 2009. He stated that the Committee had met and discussed several pipeline requests from LA Midstream to cross SRA’s pipeline that provides water to International Paper. He stated that the Committee recommends to the Board to approve the pipeline crossing requests.
Mr. Williams moved, seconded by Mr. Valentine to approve the eight pipeline crossing requests from LA Midstream. Motion carried unanimously.
Mr. Conyer stated that the Committee discussed liens against leaseback holder; permit fees and a potential leaseback problem with Bass Haven Resort, but took no action.
SPECIAL COMMITTEE REPORTS: Item #1-Finance & Personnel: No meeting.
#2-Fishery & Lake Management: No meeting.
#3-Water Sales: No meeting.
EXECUTIVE DIRECTOR’S REPORT: Mr. Pratt stated that he had done some research about the Sparta Aquifer and discovered that there are multiple states involved with this water issue. He stated that LA Department of Wildlife & Fisheries Crews would be spraying the Giant Salvinia up in the DeSoto Parish region and then working south beginning Monday, June 1st through Friday June 5th. He stated that to help defray the costs to the Department of Wildlife & Fisheries, SRA was providing the lodging at San Miguel and the Toledo Bend Lake Association was providing the meals for the crews. He stated that he had spoken to the Cameron Police Jury concerning water sales from the Toledo Bend Reservoir. He stated that for the re-licensing process, a video has been made that follows the path from Sabine Lake to the Toledo Bend Dam. He stated that he would not be taking his days off due to other family commitments as stated within his written report that was circulated in the Board packet. Mr. Goodeaux moved, seconded by Mr. Racca to approve the Executive Director’s Report as circulated and presented. Motion carried unanimously.
LEGAL REPORT: None.
Mr. Kelly stated that the Sabine River Compact would be meeting at Cypress Bend Golf Resort & Conference Center on Thursday, June 4th and Friday, June 5th. Mr. Pratt stated that a reception would be held at 5:30pm and invited all members present to attend if they so choose.
Mr. Kelly stated that the next meeting would be June 25th at 1:00pm at the Pendleton Bridge Office and the “Special Call Meeting” would be held at 10:00am on Tuesday, June 2, 2009.
With no further business to discuss, Mr. Kelly asked for a motion to adjourn. Mr. Cupit moved, seconded by Mr. Burgess to adjourn. Motion carried. Meeting adjourned at 2:33pm. PUB. 7/14.
**********
MEETING MINUTES
SABINE RIVER AUTHORITY
STATE OF LOUISIANA
BOARD OF COMMISSIONERS
CYPRESS BEND CONFERENCE CENTR
2000 CYPRESS BEND PARKWAY
MANY, LA
10:00AM THURSDAY, DECEMBER 17TH , 2009
MEMBERS PRESENT: Mr. Larry Kelly, Chairman; Mr. Stephen Racca, Vice-Chairman; Mr. Ned Goodeaux, Secretary; Mr. C. A. Burgess; Mr. Robert Conyer; Mr. Daniel Cupit; Mr. Carlton Gibson; Mrs. Estella Scott; Mr. Kermie Valentine; Mr. Stanley Vidrine; and Mr. Bobby Williams.
MEMBERS ABSENT: Mr. Norman Arbuckle and Mr. Therman Nash.
OTHERS PRESENT: Jim Pratt, Executive Director-SRA, Many, LA; Becky Anderson, Adm Asst 5-SRA, Many, LA; Mike Carr, Fac Maint Mgr 3-SRA, Many, LA; Carl Chance, IT Mgnt Consult-SRA, Many, LA; Kellie Ferguson, Adm Prog Dir3-SRA, Many, LA; Barton Rumsey, Deputy Dir-SRA, Many, LA; Daniel Jones, Fac Maint Mgr 1-SRA, Many, LA.
There were ten visitors.
Mr. Kelly called the meeting to order. Mr. McCullough offered the Prayer and Mr. Kelly led the Pledge of Allegiance. The roll was called and it was noted that Mr. Arbuckle and Mr. Nash were absent; however, a quorum was established.
Mr. Kelly asked if there were any additions or deletions to the agenda. Mr. Pratt stated none. Mr. Racca moved, seconded by Mr. Burgess to adopt the agenda as circulated. Motion carried unanimously.
Mr. Kelly stated that the minutes of the October 22nd , 2009 meeting had been circulated within the Board packet. He asked if there were any corrections. Hearing none, he asked for a motion to approve the minutes as written and circulated. Mr. Valentine moved, seconded by Mr. Williams to approve the minutes of the October 17th , 2009 meeting. Motion carried unanimously.
GUEST SPEAKER: Mr. Pratt introduced Mr. Kevin McCotter and Mr. Paul Pratt with Chesapeake Energy Corporation. He explained that he had asked Mr. McCotter to come to the meeting and make a presentation on the Haynesville Shale which has impacted several of Northwest Louisiana parishes due to land leasing for gas exploration. Mr. McCotter along with Mr. Paul Pratt gave a very informative power point presentation concerning the Haynesville Shale and the future of natural gas usage. Mr. Kelly thanked both gentlemen for sharing their time with the Board.
STAFF REPORTS: #1-Employee Introductions: Mr. Pratt stated that he would begin with the staff introductions and then allow the supervisors to introduce their perspective employees per their department.
#2-TBPJO: Mr. Rumsey handed out an update on the lake level along with the generating schedule. He stated that during prime power time starting in May, the lake level was 172’ msl which held until May 27th when the reservoir showed decrease in the level. He stated that deficient inflows from June through September 1st, resulted in voluntary curtailment of generation by the power companies in an effort to be able to generation at least some minimal amount of power through September. He continued that the power companies did not receive the contractual amount. He stated that minimal downstream flow releases were done. He stated that the total rainfall for the month of October was 16.53 inches. He stated that the spillway gates that to be opened during the month. He stated that the maintenance repairs on Unit #1 had been completed and that the unit went back online November 1-10 for test runs and into full operation on the 11th then back to some limited operations when a new problem arose with the governor system. He stated that both units were back operational 24 hours a day since November 18th except when the units were shut down allowing installation of the eel lights. He stated that there is a minor oil leak in one of the units that will have to be repaired thus the unit will be shutdown when this repair is done. Mr. Williams moved, seconded by Mr. Valentine to approve the report presented for the Toledo Bend Project Joint Operations. Motion carried unanimously.
#3-Re-licensing Update: Mr. Mel Swoboda, Re-licensing Manager gave a brief update on the studies that are being performed as part of the requirements for the re-licensing application.
#4-Operational Reports: a. SRD: Mr. Finn gave an updated report on the siphon repairs as well as the roofing of the maintenance building at the Sulphur office. He stated that staff had met with Meyers & Associates to discuss the siphon repairs in order to complete specifications for bid purposes. He stated that staff had meet with a representative of Levingston Engineers to discuss a possible water contract. Boat Lanes: Mr. Blake Gregory gave a report that approximately 10,000 buoys had been placed in the north/south boat lanes as well as east/west lanes. He showed those present the new “directional” buoy which will have signs pointing to the various marinas and campgrounds along the Louisiana side.
Operational/Special Projects: Mr. Daniel Jones gave a report on the ongoing projects in the parks. He stated that blueprints had been received on the Event Pavilion at Cypress Bend and awaiting bids. He stated that bids for the new office at Cypress Bend were to be opened on December 17th. He stated that the bathhouse renovation project at Pleasure Point was complete as well as the sewer upgrades. He stated that the new Maintenance Building for Pendleton Office had been ordered and site preparation had been completed for the building and are ready to pour the foundation.
Tourist Information Center: Mrs. Cheryl Ebarb stated in her report that the total number visitors from various states and countries that had signed the guest register at the Toledo Bend Tourist Information Center was 15,936. She stated that the Center currently has two State Certified Tourist Counselors and they would be attending the Tourism Summit in Monroe to network as well as take the written exam for re-certification in January 2010.
Employee Appreciation Day: Mrs. Susie Anthony stated that in May the annual Employee Appreciation Day was held at Cypress Bend Park. She stated that the employees enjoyed games, door prizes and a hamburger lunch. She stated that Employee of the Year was Mr. Ron Mitchell from the Diversion Canal Office, and Team of the Year was Pleasure Point Park. Mr. Burgess moved, seconded by Mr. Racca to approve all staff reports as circulated and presented. Motion carried unanimously.
Mr. Kelly expressed thanks and appreciation to the entire Sabine River Authority Staff on behalf of the Board of Commissioners.
PUBLIC COMMENTS: Mr. Ron Gwin, General Manager of Cypress Bend Resort read a letter to the Board complimenting the maintenance crew and their work performance while doing some improvements at the resort. He stated that all concerns
with “guest interruption” were soon depleted once management saw what professionalism the crew betrayed. He stated that on behalf of the owners of the hotel and the Cypress Bend Staff, many thanks to Sabine River Authority for a wonderful job.
OLD BUSINESS: None.
NEW BUSINESS: Item #1-Approve Sept ’09-Oct ’09 Financial Report: Mrs. Ashley Rainey stated that the report had been circulated within the packet. She stated that revenue for September was 341,573.10; expenditures were $1,184,921.02 showing a deficit of $843,347.92. She continued with the October revenue at $568,565.84; expenditures were 448,362.15 showing a profit of $120,203.69. She stated that year-to-date revenue was $1,888,053.13; expenditures were $2,414,996.45 leaving a deficit of $526,943.32. She stated that the September revenue for the Diversion Canal was 441,776.16; expenditures were $172,119.33 showing a profit of $269,656.83. She continued with the October revenue was $333,958.12; expenditures were $186,857.50 showing a profit of $147,100.62. Year-to-date totals were revenue of $1,565,829.23; expenditures were $584,787.10 leaving a profit of $981,042.13. Mr. Goodeaux moved, seconded by Mr. Racca to approve the September ’09 and October ’09 Financial Reports for the Toledo Bend Operations and the Diversion Canal Operations as circulated and presented. Motion carried unanimously.
Item #2- Approve the ALH, No. 5 Bi-annual Audit for June 30th, 2009: Mrs. Kellie Ferguson stated that the audit report had been included within the Board packet. She stated that it was “clean” audit and asked if there were any questions. Mr. Williams moved, seconded by Mr. Vidrine to approve the ALH, No5. Bi-annual Audit for June 30th, 2009 as circulated and presented. Motion carried unanimously.
Item #3-Adopt a Resolution and Approve Memorandum of Understanding with Vernon Parish Police Jury for Mitigation Plan: Mr. Chance stated that all information had been provided within the Board packet. He stated that this request was part of the Hazard Mitigation efforts allowing residents to participate in the Federal Emergency Management Program on a voluntary basis to move from flood prone properties in the floodway of the Sabine River.
Mr. Williams moved, seconded by Mr. Burgess to adopt the Resolution and Approve the Memorandum of Understanding with the Vernon Parish Police Jury in support of the Mitigation Plan as part of the re-licensing project and to authorize the Executive Director to execute the necessary documents for the MOU as presented. Motion carried unanimously.
Item #4-Approve the Contract with Metro Planning for Vernon Parish Grant Application, Phase I: Mr. Chance stated that a copy of the contract had been circulated within the Board packet for review. He stated that Metro Planning had previously done contract with other areas on the same type of Mitigation Plan. Mr. Conyer moved, seconded by Mr. Valentine to approve the contract with Metro Planning for Vernon Parish Grant Application, Phase #1 and to authorize the Executive Director to execute any and all documents pertaining to the aforementioned contract. Motion carried unanimously.
COMMITTEE REPORTS: Item #1-Diversion Canal. Mr. Racca stated no meeting.
Item #2-Development & Parks: Mr. Goodeaux stated no meeting.
Item #3-Leaseback & Cutting/Marking: Mr. Conyer stated that the committee had not met. Mr. Pratt stated that no Attorney General’s opinion has been received at this time.
SPECIAL COMMITTEE REPORTS: Item #1-Finance & Personnel: Mr. Williams stated no meeting. Mr. Williams moved, seconded by Mr. Goodeaux to approve the minutes of the October 22nd, 2009 meeting as circulated. Motion carried unanimously.
#2-Fishery & Lake Management: Mr. Cupit stated no meeting.
#3-Water Sales: Mr. Vidrine stated no meeting.
EXECUTIVE DIRECTOR’S REPORT: Mr. Pratt stated that his report had been circulated within the Board packet. He stated that he would be attending the Louisiana Groundwater Task Force meeting January 12th in Baton Rouge as well as the Louisiana Association of Conservation Districts to be held January 13th-15th also in Baton Rouge. Mr. Burgess moved, seconded by Mrs. Scott to approve the Executive Director’s Report as circulated and presented. Motion carried unanimously.
LEGAL REPORT: None.
Mr. Kelly stated that the next meeting would be January 28th, 2010 at Pendleton Bridge Office at 1:00pm. He wished everyone a Merry Christmas and a prosperous New Year. With no further business to discuss, Mr. Kelly asked for a motion to adjourn. Mr. Burgess moved, seconded by Mr. Goodeaux to adjourn. Motion carried unanimously. Meeting adjourned at 12:42pm. PUB. 7/14
**********
MEETING MINUTES
SABINE RIVER AUTHORITY
STATE OF LOUISIANA
BOARD OF COMMISSIONERS
PENDLETON BRIDGE OFFICE
15091 TEXAS HIGHWAY
MANY, LA
1:00PM THURSDAY, THURSDAY, JANUARY 25TH, 2010
MEMBERS PRESENT: Mr. Larry Kelly, Chairman; Mr. Stephen Racca, Vice-Chairman; Mr. Ned Goodeaux, Secretary; Mr. Norman Arbuckle; Mr. C. A. Burgess; Mr. Robert Conyer; Mr. Daniel Cupit; Mr. Carlton Gibson; Mrs. Estella Scott; Mr. Kermie Valentine; and Mr. Bobby Williams.
MEMBERS ABSENT: Mr. Stanley Vidrine.
OTHERS PRESENT: Jim Pratt, Executive Director-SRA, Many, LA; Mike Carr, Fac Maint Mgr 3-SRA, Many, LA; Carl Chance, IT Mgnt Consult-SRA, Many, LA; Kathy Ebarb, Acct Spec 2-SRA, Many, LA; Kellie Ferguson, Adm Prog Dir3-SRA, Many, LA; Barton Rumsey, Deputy Dir-SRA, Many, LA; Daniel Jones, Fac Maint Mgr 1-SRA, Many, LA. There were eleven visitors.
Mr. Kelly called the meeting to order. Mr. Nash offered the Prayer and Mr. Kelly led the Pledge of Allegiance. The roll was called and it was noted that Mr. Vidrine was absent; however, a quorum was established.
Mr. Kelly stated that he would like to propose an addition to the agenda. He stated that under New Business, Item #4-Approve a resolution supporting the sale of Valley Electric to Swepco and authorize the Executive Director to cast the vote on behalf of the Sabine River Authority. Mr. Williams moved, seconded by Mr. Valentine to adopt the amended agenda. Motion carried unanimously.
Mr. Kelly stated that the minutes of the December 17th, 2009 meeting had been circulated within the Board packet. He asked if there were any corrections. Hearing none, he asked for a motion to approve the minutes as written and circulated.
Mr. Goodeaux moved, seconded by Mrs. Scott to approve the minutes of the December 17th, 2009 meeting. Motion carried unanimously.
GUEST SPEAKER: Mr. Pratt asked Carl Chance to introduce the guest speakers from Forest Oil Corporation. Mr. Chance stated that in the previous weeks, there was an incident with a drilling rig located off of Highway 191 near Noble, Louisiana. He stated that Mr. Ned Higgins, along with Mr. Cecil Colwell and Mr. Paul Grisesediful would explain to the Board and the public precisely what took place. Mr. Higgins presented those present with a packet of information. Mr. Colwell stated that 45 people were displaced from their homes due to the well “sinking” approximately 6 ½ inches. He continued that part of the structural pipe had “buckled” and more equipment was brought in to prevent any other problems. He stated that there was no release of any gas in the area and the evacuation was done as a safety precaution for the local residents. Mr. Kelly thanked the gentlemen for coming to the meeting and providing the information.
STAFF REPORTS: #1-TBPJO: Mr. Rumsey stated that the operating report was circulated within the board packet. He stated that both units ran basically the entire months of November, December, and even into January. He stated that after the repair work was completed, both units ran until there was an outage on one unit due to low demand. He continued that the oil leak was believed to be a seal or gasket. He stated that staff is proposing to run both units until the end of the month when the lake level would be just below 168.5. He stated that the unit would go down on February 2nd for repairs for approximately 3-6 weeks depending on the needed repairs. Discussion was held whether to consider following the Generation Guide regardless of the “down” time of the units. Mr. Cupit moved, seconded by Mr. Burgess to allow the Executive Director and Project Engineer to use their desecration using the Generation Guidelines to determine whether or not to generate power. Mr. Cupit withdrew his motion.
#2-Re-licensing Update: Mr. Chance presented each member present with a draft copy of the Mitigation Plan. He stated that the Downstream and Water Quality Fishery sampling done in December showed that between the five sites 10,353 fish were caught
and added seven species of fish for a total of 68species caught in the downstream sampling. He stated that Recreation Study Group came over and started their surveys for the recreation study and will return several more times. He stated that the Cultural Study group is to submit the contractor’s analysis to the group on February 5th and a meeting would be held during the week of February 15th to review Phase I of the plan and if approved, work would begin February 22nd. He stated that the Aquatic Work Group is to meet on February 10th to see the results and to plan a spring sampling event. He stated that the Terrestrial work group will meet on February 12th to get results of their work thus far. He stated that the Hazzard Mitigation Plan has been submitted to the Governor’s office to review and if there are no changes, it will be submitted to FEMA from the Governor’s office.
#3-Operational Report: Mr. Carr stated that the Cypress Bend Park Event Pavilion has been held up due to weather; however the footing has been poured. He stated that time wise, staff hopes to have the concrete work and the building done by March. He stated that the building is on the ground and it is felt that instead of doing the project in two parts, staff anticipates doing the entire 6,000 square footage at one time possibly even under budget. He stated that Cabin #8 should be completed and ready for rental the end of February. He stated that this year, Crappie USA is handling the Crappie Tournament in March. He stated that the Toledo Bend Lake Signage Program is in progress and thanks to the Lake Association for the funding. He stated that a little over ten thousand buoys are in place and it is now a maintenance project. He stated that at the diversion canal, a conductivity testing was performed to test the saltwater encroachment. He stated that new policy is in place concerning storms in that area which states that Pump Station #1 will be shut down. He stated that the Cypress Bend Jetty project is complete and under budget thanks to Mr. Pratt’s help allowing SRA to have the “rip-rap” from their highway projects. He stated that topsoil needs to be added and some seed so it looks nice and can be mowed. He stated that the Toledo Bend Lake Association was wanting to put some pilings in the Lanan Bridge Area for fishermen to anchor to while fishing and staff prepared an estimated pricelist for the job which has been submitted to the Association for review as to whether or not they want to fund such a project. He stated that no word has been received concerning that project. He stated that no dredging is being done at the diversion canal at this time due to high water. Mr. Burgess moved, seconded by Mr. Gibson to approve all Staff Reports as presented and circulated. Motion carried unanimously.
PUBLIC COMMENTS: None.
OLD BUSINESS: None.
NEW BUSINESS: Item #1-Approve Nov ’09-Dec ’09 Financial Report: Mrs. Ferguson stated that report was circulated within the board packet and if there were any questions she would answer them. Hearing none, Mr. Kelly asked for a motion to approve the Financial Reports for November and December ’09 as circulated. Mr. Goodeaux moved, seconded by Mr. Racca to approve the November ’09 and December ’09 Financial Reports for the Toledo Bend Operations and the Diversion Canal Operations as circulated. Motion carried unanimously.
Item #2- Approve Computer Stations for SRA and SRD: Mr. Chance stated that a proposal had been circulated within the board packet. He asked if there were any questions. Mr. Kelly asked for a motion to approve the purchase of the computer stations for SRA and SRD as presented. Mr. Burgess moved, seconded by Mr. Cupit to approve the purchase proposal for computer workstations for SRA and SRD as circulated and presented with the approximate cost of $15,828.00. Motion carried unanimously.
Item #3-Approve purchase of utility vehicle for SRD: Mr. Carr stated that the SRD staff needed a utility vehicle to run levee inspections. He stated that staff would like to purchase a Kubota ATV at the cost of $11,464.48. Mr. Nash moved, seconded by Mr. Burgess to approve the purchase of a utility vehicle for SRD in the amount of $11,464.48. Motion carried unanimously.
Item #4-Adopt a resolution in support of the sale of Valley Electric to Swepco and authorize the Executive Director to cast the vote on behalf of the Board. Mr. Racca moved, seconded by Mr. Burgess to adopt the resolution in support of the sale of Valley Electric to Swepco and to authorize the Executive Director to cast the vote on behalf of the Board of Commissioners. Motion carried unanimously.
COMMITTEE REPORTS: Item #1-Diversion Canal. Mr. Racca stated that the committee had met January 19th at Sulphur. He stated bids had been received for the siphon repairs projects. He stated that Boh Bros Construction Company, LLC had the low bid of $1,436,550.00 with Reynolds Inliner, LLC had a bid of $2,889,750.00.
Mr. Cupit moved, seconded by Mrs. Scott to accept the low bid of $1,436,550.00 from Boh Bros Construction, LLC and to award the contract and authorize the Executive Director to execute the necessary documents. Motion carried unanimously.
Item #2-Development & Parks: Mr. Goodeaux stated no meeting.
Item #3-Leaseback & Cutting/Marking: Mr. Conyer stated that the committee had not met. Mr. Pratt stated that the Attorney General’s opinion has been received and each member present received a copy of the report.
SPECIAL COMMITTEE REPORTS: Item #1-Finance & Personnel: Mr. Williams stated no meeting.
#2-Fishery & Lake Management: Mr. Cupit stated no meeting.
#3-Water Sales: Mr. Pratt stated on Mr. Vidrine’s behalf no meeting.
EXECUTIVE DIRECTOR’S REPORT: Mr. Pratt stated that on February 2nd, Department of Natural Resources Secretary Scott Angelle would be presenting Ebarb Water District with a check for $250,000 to enhance their water system at the Sabine Parish Tourist and Recreation Commission Office in Many which he would be attending and on February 3rd, he would be attending the Groundwater Resources Commission meeting in Shreveport at the Louisiana State Exhibit Museum. He continued that Mr. Kelly and he would make a presentation to the Leesville Lions Club. Mr. Pratt stated that the Development and Parks Committee needed to meet so a date of February 11th, 2010 at 3:00pm at the Pendleton Bridge Office was selected to discuss a request of the Bureau of Outdoor Recreation and a letter of objection due to the placement of pilings at Lanan Bridge area. (See attachments.)
LEGAL REPORT: Mr. Pratt stated that the Attorney General’s Opinion concerning the Leaseback Violations Agreement has been received. He continued that this is affirmative as believed. (Copy presented.) He suggested setting up a meeting time of the Committee of the Leaseback & Cutting/Marking Committee to discuss the AG’s Opinion.
Mr. Kelly stated that the next meeting would be February 25th, 2010 at Pendleton Bridge Office at 1:00pm.
With no further business to discuss, Mr. Kelly asked for a motion to adjourn. Mr. Burgess moved, seconded by Mr. Nash to adjourn. Motion carried unanimously. Meeting adjourned at 3:08pm. PUB. 7/14.
**********
MEETING MINUTES
VILLAGE OF FLORIEN
December 7, 2009
The Mayor and Board of Alderpersons of the Village of Florien met in regular session on December 7, 2009 at 7:00 p.m. Present were Mayor Jones, Alderman Bradley Marr, Alderwoman Georgia Jett and Alderwoman Suzanne Williams.
Motion by Alderman Marr seconded by Alderwoman Jett to adopt the consent calendar as follows: minutes of the previous meetings November 2, 2009 and November 16, 2009; the financial report of the Treasurer-line item by peach tree accounting; the Marshall’s report; payment of outstanding bills; tax commissioner’s report; street commissioner’s; and Water Department. Motion carried unanimously.
OLD BUSINESS:
Alderwoman Jett inquired about the status of the sewer installation for Jody Jones.
NEW BUSINESS:
Alderwoman Jett made a motion seconded by Alderwoman Williams to add the proposed holidays that were included in packet with the exception of Fair Day. Motion carried unanimously. Added holidays are: Martin Luther King Day, President’s Day, Veteran’s Day, Day after Thanksgiving, Christmas Eve.
Alderwoman Jett made a motion seconded by Alderwoman Williams to adopt Ordinance # 159 Franchise Agreement with Atmos Energy. Motion Carried unanimously.
Resolution for LCDBG 2010-2011 agreeing to pay for engineering cost died for lack of action.
Alderwoman Williams made a motion seconded by Alderwoman Jett to pass a resolution to absorb the Administrative Cost for the LCDBG 2010-2011 Application if Funded. Motion carried unanimously.
Alderman Marr made a motion seconded by Alderwoman Williams to pass a resolution to apply for 2010 LGAP Funding to rework and place new equipment in Florien Well No. 1. Motion carried unanimously.
Alderwoman Williams made a motion seconded by Alderwoman Jett to pass a resolution in approval of the Valley Electric merger with SWEPCO. Motion carried unanimously.
Alderwoman Jett made a motion seconded by Alderwoman Williams to amend the agenda at the request of Chief Herman R. Love to add Item G, the hiring of a patrolwoman. Motion carried unanimously.
Alderwoman Jett made a motion seconded by Alderwoman Williams to hire Jennifer Laurence part-time as a patrolwoman, at the request of Chief Herman R. Love, pending drug test and psychological examination. Motion carried unanimously.
Alderman Marr made a motion seconded by Alderwoman Williams to adjourn. Motion carried unanimously. Meeting adjourned at 8:45 p.m.
The next regularly scheduled council meeting will be held January 4, 2010 at 7:00pm.
Geri Alford, Clerk; Eddie Jones, Jr. Mayor. PUB. 7/14.
**********
MEETING MINUTES
VILLAGE OF FLORIEN
April 5, 2010
The Mayor and Board of Alderpersons of the Village of Florien met in regular session on April 5, 2010 at 7:00 p.m. Present were Mayor Jones, Alderman Bradley Marr, Alderwoman Georgia Jett and Alderwoman Suzanne Williams.
Motion by Alderwoman Jett seconded by Alderwoman Williams to adopt the consent calendar as follows: minutes of the previous meetings February 1, 2010; the financial report of the Treasurer-line item by peach tree accounting; the Marshall’s report; payment of outstanding bills; tax commissioner’s report; street commissioner’s; and Water Department. Motion carried unanimously.
OLD BUSINESS:
Alderwoman Williams made a motion seconded by Alderwoman Jett to approve the Employees Rules of Conduct. Motion carried unanimously. Employees will be given a copy and a signed copy will be placed in personnel file.
Alderman Marr made a motion seconded by Alderwoman Jett to accept the written resignation of Jason Holcomb as patrolman. Motion carried unanimously.
Municipal Employees’ Retirement System of Louisiana died on table for lack of action.
NEW BUSINESS:
Mayor Jones informed the council that a request had been made to rent the old post office. Council voiced their interest but request the Mayor to check on the legality of the Village renting this property.
Alderman Marr made a motion seconded by Alderwoman Jett to amend the agenda at the request of Chief Herman Love to add the resignation of Patrolman Aaron Mitchell. Motion carried unanimously.
Alderman Marr made a motion seconded by Alderwoman Jett to accept the resignation of Aaron Mitchell. Motion carried unanimously.
Alderman Marr made a motion seconded by Alderwoman Jett to approve the hiring of Peter Carter as patrolman pending psychological review and drug testing. Motion carried unanimously.
Alderwoman Jett made a motion seconded by Alderwoman Williams to approve the hiring of Jacob Tanner Matthews as an auxiliary patrolman pending psychological review and drug testing. Motion carried unanimously.
Alderwoman Jett made a motion seconded by Alderwoman Williams to adjourn. Motion carried unanimously.
Meeting adjourned at 8:00 p.m.
The next regularly scheduled council meeting will be held May 3, 2010 at 7:00pm.
Geri Alford, Clerk; Eddie Jones, Jr. Mayor. PUB. 7/14.
**********
MEETING MINUTES
April 13, 2010
The Aldermen met in regular session April 13, 2010, 5:00 p.m., at City Hall. Present were Mayor Pro Tempore Barbara Peterson and Aldermen I.D. Bostian, Jeanetta Dean, John Hoagland and James Kennedy. Absent was Mayor Kenneth A. Freeman. Also present was Bonnie Killian, Roger Freeman, Jared Lee, Agnes Green, Mickey Sweet, Clint Drew, Anthony Hill, Bill Brunkhardt and Willie Lee Davis. Jeanetta Dean led prayer and Barbara Peterson led pledge.
Minutes unanimously approved by motion by Bostian, second by Dean. Amend Agenda: Motion by Hoagland, second by Kennedy to add Permit for March of Dimes Walk and Resolution for Walking Track Grant. Vote: unanimous.
Old Business: None
Approve Bills: Motion by Kennedy, second by Dean to approve the bills as paid. Vote: unanimous.
REPORTS: Financial: All members will receive copy of current financial statement in their box by the end of the week.
Chief: No report.
Tourist: Alderman Peterson reported that the numbers were stable and the businesses on the lake were staying full.
Sales Tax: Alderman Bostian reported that sales tax for the Town of Many was up 2.22%.
Airport: No report.
Engineering Report: No report.
Grant Writer Report: Agnes Green reported that the grant for the Walking Track was almost complete. The deadline was May 1,2010.
Black Heritage Festival Parade: Motion by Dean, second by Kennedy to authorize parade permit for Black Heritage Festival Parade on June 19th• Vote: unanimous.
Water Rates for Oil & Gas: Motion was made by Bostian, second by Hoagland to increase the extra sales of water to $15 per 1,000 gallons. Vote: unanimous.
Fine for Ordinance #9 of 2009 -Motion by Kennedy, second by Hoagland to set the fine for Ordinance #9 of 2009 -Burning in Ditches as follows: 1st offense - warning, 2nd offense - $25.00 and 3rd offense $100.00. Vote: For - Bostian, Kennedy and Hoagland, Against - Dean. Motion carries.
Permit for March of Dimes Walk-Motion by Bostian, second by Hoagland to authorize permit for
March of Dimes Walk. Vote: unanimous.
Resolution for Walking Track: Motion by Hoagland, second by Kennedy to authorize resolution for Walking Track Grant. Vote: unanimous.
Mayor Freeman enters the meeting.
Comments from Public: None.
Motion by Bostian, second by Kennedy to adjourn. Vote: unanimous.
Kenneth A. Freeman, Mayor; Brenda C. Frederick, Clerk. PUB. 7/14
**********
MEETING MINUTES
Village of Fisher, Louisiana
Monday, June 14, 2010
The regularly scheduled Monthly Business Meeting of the Mayor and Village Council for the Village of Fisher, Louisiana was called to order at 7:00 p.m. this 14th day of June, 2010, by Chief Lamar Thomas Jr. Presiding was the Honorable Susan C. Slay, Mayor. The invocation was given by Mayor Slay. Others present were as follows: Council Member Johnnie L. Maxie, Council Member Amy Johnson, Officer Aaron Mitchell, Jamey Johnson and Clerk Mary Simmons.
The Mayor presented an agenda for this meeting. Following a discussion, Council Member Johnson made a motion to adopt the agenda. A second was made by Council Member Maxie. The Mayor called for a vote. A vote was taken and the motion was passed. Motion carried unanimously.
The minutes from the meeting May 10, 2010 were read by the clerk. The Mayor called for any additions, deletions, or corrections to the minutes. There were no responses. Council Member Maxie made a motion to adopt the minutes as read. This motion was seconded by Council Member Johnson. The mayor called for a vote. A vote was taken and the motion was passed. Motion carried unanimously.
NEW BUSINESS
1. Budgets for July 1, 2010 to June 30, 2011.
Water Department - Council Member Maxie made a motion and was seconded by Council Member Johnson to accept the Water Department Budget. Motion carried unanimously.
General Fund - Council Member Maxie made a motion and was seconded by Council Member Johnson to accept the General Fund Budget. Motion carried unanimously.
2. The LMA Meeting was discussed.
3. The audit for July 1, 2009 to June 30, 2010 was discussed.
4. A motion was made by Council Member Maxie and seconded by Council Member Johnson to select The Sabine Index (Many, LA) as the Official Journal for the Village of Fisher for the period beginning July 1, 2010 and ending June 30, 2011. Motion carried unanimously.
OLD BUSINESS
No old business
The Mayor called for the discussion of any additional Old or New Business. There were no responses. The Mayor called for a motion for adjournment. A motion for adjournment was made by Council Member Maxie. This motion was seconded by Council Member Johnson. The Mayor called for a vote. A vote was taken and this motion for adjournment was passed. Motion carried unanimously. This monthly business meeting for the Mayor and Village Council for the Village of Fisher, Louisiana was adjourned at 7:20 p.m. this 14th day of June, 2010, until the next regularly scheduled or special meeting. The next regularly scheduled monthly business meeting will be on Monday, July 12, 2010, at 7:00 p.m. PUB 7/14.
**********
PUBLIC NOTICE
Village of Fisher
General Fund Budget
July 1, 2010 to June 30, 2011
Expenses for General Fund
Attorney, $300.00;
Police Department Salaries, $50,000.00;
Police Department (Social Security), $4,000.00;
Police Department (gas), $20,000.00;
Police Department (equipment), $4,000.00;
Police Department (AT&T/Computer), $1,500.00;
Police Department (uniforms), $1,000.00;
Police Department (training), $1,500.00;
Police Department (radar lease), $2,000.00;
Police Department (other), $3,000.00;
Police Department Telephone (Verizon), $1,200.00;
Police Department (car maintenance), $3,000.00;
Police Department (credit card fee), $3,000.00;
Dues, $125.00;
Bond Insurance, $250.00;
Mowing (bushhogging), $2,200.00;
Mowing Fuel (bushhogging), $1,000.00;
Contract Labor, $1,500.00;
Advertisement, $800.00;
Maintenance, $1,000.00;
Workers Compensation/LMRMA Ins., $11,000.00;
Clerk (office), $6,800.00;
Social Security, $550.00;
Utilities (gas & electric, telephone), $11,000.00;
Christmas, $1,500.00;
Advolorum, $200.00;
Office Expense, $2,500.00;
Audit, $1,300.00;
Rent, $2,400.00;
Total, $138,625.00.
Income for General Fund
Franchise, $6,000.00;
Advolorum, $4,700.00;
Insurance/License Premiums, $5,600.00;
Mayor’s Court (fines), $125,000.00;
Total, $141,300.00.
PUB. 7/14.
**********
PUBLIC NOTICE
Village of Fisher
Budget July 1, 2010 to June 30, 2011
Water Department
Salaries: (Clerk), $6,800.00;
Social Security, $1,200.00;
Mileage (Reimbursement), $1,300.00;
Contract Labor, $7,600.00;
Maintenance & Equipment, $7,000.00;
Utilities, $10,600.00;
Sewer (Florien), $6,800.00;
Water Pump (Maintenance), $3,000.00;
Office Expense, $900.00;
Tank (Maintenance Contract), $4,200.00;
Audit, $1,300.00;
Rent, $2,400.00;
Reading Meters, $900.00;
Mowing, $1,200.00;
Misc. (Turning Meters on/off), $400.00;
Cleaning Town Hall (1 time month), $450.00;
Water Plant Mowing, $700.00;
Lift Station Mowing, $500.00;
Total, $57,250.00
Income:
Water sales, $59,250.00
PUB. 7/14.
**********
MEETING MINUTES
TOWN OF ZWOLLE
SPECIAL CALLED MEETING
May 25, 2010
5:00 P.M.
Mayor Roger Lopez, Councilmen Allen Rivers, Donald Remedies, Rich Remedies, Councilwoman Martha Henderson, Clerk Becky Elliott-Robison, Mo Saleh, Absent Councilwoman Carolyn C. Price.
Mayor Roger Lopez, Presiding:
1. Mayor Roger Lopez Called Meeting to Order
2. Prayer led by Councilman Allen Rivers
3. Pledge of Allegiance led by Councilman Donald Remedies
4. Agenda
a. Adoption of Agenda. Motion made by Councilwoman Martha Henderson, second by Councilman Donald Remedies to adopt the agenda.
5. The following Engineer Report was given by Mo Saleh:
a. The bid opening date for the street project funded by LCDBG was on Thursday May 13, 2010 at 5:00 p.m. One bid was submitted by Regional Construction, LLC in the amount of $ 407,888.76. The bid is within budget; therefore, it is recommended to award the contract to Regional Construction LLC.
Motion made by Councilwoman Martha Henderson, second by Councilman Rich Remedies to except the bid as submitted.
b. The bid opening date for the Town of Zwolle funded portion of the street project was on Thursday May 13, 2010 at 5:00 p.m. The only bid submitted was by Regional Construction, LLC in the amount of $ 249,644.00. The bid amount is over the budget; therefore, the town was advised by the state to re-advertise the project. Motion made by Councilwoman Martha Henderson, second by Councilman Rich Remedies to re-advertise the town portion of the project.
Councilman Rich Remedies and Mr. Saleh had a brief discussion, concerning if after removing Lindsey Lane from the project, would the bid still be over budget. Mr. Saleh did not have an exact amount, but stated that it would still be over the budget amount of $ 150,000.00.
6. No Visitors
7. Unfinished Business
a. Council had a brief discussion concerning the street project and the streets not included in the grant. No decisions were made.
b. Motion made by Councilman Allen Rivers, second by Councilwoman Martha Henderson to adopt the 2010-2011 Budget.
8. Motion made by Councilwoman Martha Henderson, second by Councilman Donald Remedies to adjourn the meeting. PUB. 7/14.
